What data is collected and why? At the point of booking a class we need to know who you are and how to contact you should the need arise. We also need to know the age of your children so that we can ensure activities are appropriate. We will hold details of your name, address and contact details as well as your child’s name, date of birth and details of any allergies/medical requirements that we should be aware of for health and safety reasons. We will also keep a record of any classes you have attended with your child.
How long do we keep your data for? Your data will be retained for the minimum period possible for business reasons and for a maximum period of three years.
Data breaches: We have clear processes and controls put in place to keep your data safe and secure. In the unlikely event of a breach of your personal data, you will be informed at the earliest available opportunity.
Who do we share your data with? We are partnered with South Staffordshire Children’s Centre and in addition to our Story Rangers booking form we invite you to complete a separate South Staffordshire Children’s Centre membership form at the point of booking for their records. Their privacy statement in relation to this is as follows: “The information provided on this form will be processed by Staffordshire County Council in accordance with the Data Protection Act 1998. The data you provide will be used by Children’s Centres in Staffordshire to provide and administer activities, to offer support to families where it is required and for evaluation purposes. We may provide access to the data we hold about you to other professionals working on behalf of Staffordshire County Council to provide a Children’s Centre service to you. It may also be shared with other agencies in Government or providing services to children where there is a legal basis to do so. For further information please visit www.staffordshire.gov. uk/education/yourdata. If you don’t understand the statement above, or you would like more information, please ask us or email: onebusiness. firstname.lastname@example.org If you need any further information then please do not hesitate in contacting us.”
Opting in to email communications: When registering, you will be given the option to opt in to our email communications. We would recommend that you do opt in, in order to receive news updates, special offers and important information. However, should you choose not to, all information and offers will be communicated to you in class and via our website and social media platforms. If you would like to be removed from our email communications list at any time please email email@example.com and you will receive confirmation of when this has been done.
Your Rights: You have the right to withdraw your consent for holding your data at any point. You also have the right to request a copy of all of the personal data we hold regarding you and your child. Please email firstname.lastname@example.org to do so.